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What’s Better, Office 365 or G Suite?

Once upon a time, it was a no-brainer when it came to which office suite to use for your small business. Microsoft ruled the industry throughout the ’90s and into the 2000s. Then Google introduced Google Docs and Sheets in 2006. Google’s business suite didn’t become popular overnight, but in time it gained new features and ultimately new users. Nowadays, deciding which office suite to use for your business isn’t simple. If you’re trying to decide between Office 365 and G Suite (formerly Google Apps) for your business, we can help. Let’s take a look at each, compare their features, and help you make the right decisions for your team.

What Are Office 365 and G Suite?

Office 365 and G Suite are suites of productivity tools that let you perform common business tasks in the cloud. Office 365 also provides a comprehensive range of desktop applications that you install on your computer as opposed to using in a web browser. Both Office 365 and G Suite allow you to create documents, spreadsheets, and presentations and collaborate with team members while doing so. They also provide email, video conferencing functionality, and cloud storage.
comparison Office 365 and G Suite

Office 365 vs. G Suite: Which is Better?

Productivity

The quick answer is that it depends. If your business relies on standard document-type formatting, then Office 365 is a clear choice for you. Although you can import and export documents with Google Docs, it’s likely that the formatting won’t survive the back-and-forth between platforms, which can cause a headache and waste time. Google Docs has a wide range of formatting options that are similar to Microsoft Word, but it’s not exactly the same, and could cause issues with teams that rely on the ability to consistently format. On the flip side, if your business simply needs to be able to create documents, templates, spreadsheets, etc. but you do not need the extensive formatting options, the G Suite is a great option.

Another thing to consider is the age of your business. If your business is young and many of your staff grew up with Gmail and Google Docs, then the web-based interface might be a better fit and easier for your staff to navigate and learn. Considering whether a product would improve or interfere with your team’s productivity is a good idea.

Google’s G Suite includes:
  • Gmail
  • Google Drive
  • Google Docs
  • Google Sheets
  • Google Slides
  • Google Calendar
  • Google Keep
  • Google Hangouts
  • And other Google apps.
G Suite features

Microsoft’s Office 365 includes:

  • Outlook
  • OneDrive
  • Word
  • Excel
  • PowerPoint
  • One Note
  • Skype
  • And other Microsoft apps.
Office 365 features

Collaboration

The digital age has redefined collaboration. The main reason that businesses want to use these types of office suites is to make collaboration easier. Both Office 365 and G Suite have a variety of ways in which users can communicate and collaborate with each other. G Suite was created with collaboration in mind. It comes with Hangouts, which makes internal online chatting fast and easy. It also allows you to make video calls, so you can have face time with your team, clients, partners, etc., even if you’re working remotely. G Suite allows users to work on the same document at the same time. You can also leave comments, suggest edits, and revert back to an earlier version. In addition, your Google Calendar makes it easy to create tasks and events, and share the calendar with anyone.

 Office 365 is the evolution of Microsoft Word that was first released in 1983, long before cloud-based and collaborative software was available. Although Office 365’s design mimics the desktop version, which can make collaboration harder to discover and use, it is an available option. Multiple users can work on the same document at the same time and leave comments, notes, and suggestions. Office 365 uses Skype for video conferencing, but it has some limitations, depending on how you’d like to use it. For example, it doesn’t have free Skype-to-Skype phone calls. This is a feature you would have to purchase for your business.  Overall, Office 365 is a bit behind G Suite in terms of collaboration features, which could make it harder for remote workers.

collaboration feature

Offline Capabilities

We just saw how G Suite and Office 365 have similar collaboration features, with G Suite taking the cake for being a better tool for teams with remote workers, but how will they support a user when internet access is unavailable?  Office 365 offers full-feature, offline solutions to enable productivity even when there is no internet access, but the level of offline solutions available depends on the plan you subscribe to. As long as you are connected to OneDrive, any work that you do offline will automatically sync when internet access is detected.  G Suite does not have a full-feature offline solution, but by following a few simple steps, you can still access and work on your Google documents when offline, and just like Office 365, the files will update and sync when internet access is detected. In order to work within G Suite when you’re offline, follow these steps.

Conclusion

The bottom line is that both Office 365 and G Suite are robust office suites with pros and cons, depending on your industry, collaborative needs, and offline functionality. Whichever one you choose, we can help you understand how to make the most of the tool, so that your business is ready to hit the ground running. We offer a variety of Business Application classes, including G Suite and Microsoft Office. Contact us to learn more!

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